The accounting report summarizes all approved and controlled expenses - in the branch you select - until the end date you choose.
To create the accounting report, you change your role to Finance via the dropdown top right of your screen:
You will immediately arrive in the Expenses overview of the entire company, or at least the branches you have access to - which is defined by the administrator.
In the overview, you will be able:
- To see a 'To report'-tab to view which expenses will be included in the Accounting Report or send to your software integration,
- Run an Accounting Report and set expenses as reported,
- Export multiple file formats at the same time (excel, pdf, csv, xml).
When you click on the 'Run accounting report'-button, a popup will provide you with the necessary options to configure your report:
You can name the report, select the end date, select a currency and branch (if you have multiple reporting currencies and branches) and check the box to give the expenses in the report the status 'reported' permanently, before clicking on 'Export'.
Wait for the wheel to stop spinning. Download the report by clicking the 'V'-button on the reporting page - that you can find via the left navigation bar under 'Reporting':
To be sure not to forget to mark all expenses as reported - so that they will not appear in the next accounting report and you can be sure all expenses are only paid back once - you can set this option as default in your 'Personal settings' by checking the box before 'Activate set as reported for accounting reports by default'.